HR & Payroll

Managing HR and payroll processes requires precision, compliance, and operational reliability. Regulatory complexity, changing labour laws, and administrative burden can quickly impact business continuity and cost control.

With our HR & Payroll specialisation, we manage salary calculations, employee documentation, benefits administration, and statutory reporting, ensuring compliant, structured, and efficient processes.
We partner with organisations to deliver secure, scalable HR operations, combining regulatory expertise, process transparency, and performance monitoring to minimise risk and support sustainable growth.

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HR & Payroll solutions for measurable results

We manage HR and payroll processes end-to-end, ensuring compliance, transparency, and operational continuity.

Payroll Processing

We ensure accurate and compliant payroll execution aligned with local regulations and internal policies.

Salary calculation and payroll processing
Tax and social security settlements
Payroll documentation management
Payroll reconciliation and audit support

Employee Documentation Management

We manage structured employee documentation throughout the full employment lifecycle.

Employment contracts and amendments
Personnel file administration
Onboarding and offboarding documentation
Regulatory record-keeping compliance

Benefits and Allowances Administration

We manage employee benefits and additional compensation components, ensuring transparency and compliance with applicable regulations.

Administration of employee benefits and benefit programmes
Processing of bonuses and allowances
Management of non-wage benefits
Administration of Employee Capital Plans (PPK)
Benefits cost reporting and control

Reporting and Settlements with Authorities

We handle statutory reporting and settlements with public institutions to ensure full regulatory compliance.

Social security registrations and updates
Regulatory filings and declarations
Settlements with public institutions
Compliance monitoring and documentation

Time and Leave Tracking

We manage structured time and absence tracking processes to ensure operational accuracy.

Working time recording
Leave balance management
Absence tracking and reporting
Data validation and reconciliation

Specialist Services

We deliver specialised HR and payroll services requiring in-depth regulatory expertise and strong knowledge of Polish labour regulations.

Legalisation of foreign nationals’ employment (work permits, declarations, visas)
Employment cost analysis and HR cost optimisation
Preparation and implementation of workplace regulations, internal policies, and HR documentation
HR and payroll audits with support in implementing recommendations

HR & Payroll Advisory

We provide advisory services in labour law and support complex processes requiring enhanced legal and organisational oversight.

Advisory on Labour Code regulations and their practical application
Consultations and mediation in disputes with trade unions
Advisory and supervision of collective redundancy processes
Advisory and support in transfers of part of an undertaking under Article 23¹ of the Labour Code

FAQ

What is HR & payroll outsourcing?
HR & payroll outsourcing involves delegating HR administration and payroll processing to a specialised provider such as Gi BPO. These payroll outsourcing services help ensure regulatory compliance, operational efficiency, and reliable HR processes.
What are the benefits of HR & payroll outsourcing?
HR & payroll outsourcing improves compliance, reduces administrative workload, enhances cost predictability, and increases transparency across HR operations. It also allows organisations to scale HR processes in line with business growth.
Which HR & payroll services can be outsourced?
Outsourced HR & payroll services typically include payroll processing, employee documentation management, statutory reporting, benefits administration, time and leave tracking, and HR compliance support.
How do you ensure compliance and data security in payroll outsourcing?
We apply strict data protection standards, secure IT systems, and clearly defined governance frameworks to ensure confidential, compliant, and accurate payroll and HR administration services.