Mandate
agreement

A mandate agreement is a flexible form of employment allowing you to freely enter and terminate contracts.

Mandate agreement

It’s particularly attractive to students up to 26 years of age, who are exempt from additional insurance payments, leading to a higher take-home pay than other forms of employment. Remember that if you want to, you can request a voluntary payment of health insurance contributions.

Key benefits include:

Flexible form of employment – freedom to sign and terminate (no notice period)
High costs of income generation (20%)
Lack of social security (ZUS) contributions for students (up to 26 years of age)
Ability for quick, additional earnings

Frequently asked questions, mandate agreement

Signing the agreement

Is someone employed through a mandate agreement entitled to health insurance?
Health insurance is mandatory for mandate agreement. The only exception concerns students under 26 years of age.
Does the mandate agreement period count towards retirement?
Yes, if said agreement covers pension contributions.
How many vacation days are you entitled to under a mandate agreement?
You are not entitled to paid vacation under a mandate agreement. However, in accordance with the terms & conditions contained in the agreement you are able to declare upcoming absence ahead of time. To do so, contact the Gi Group Consultant.
What is the notice period of a mandate agreement?
The notice period of a cmandate agreement is defined within the contract itself, as well as the terms & conditions document forming an integral part of said mandate agreement.
As an unemployed person registered in the Labor Office, do I need to report signing a mandate agreement?
Yes. Someone registered as an unemployed person is bound to inform the Powiat Labor Office about taking up employment within 7 days.

Medical leave (e-ZLA, L4)

Can I use the L4 sick leave?
Yes. Bear in mind that L4 is a paid leave if you have the ZUS ZUA status and have been paying the voluntary sickness insurance contribution by an uninterrupted period of at least 90 days.
What changed concerning the L4 sick leave?
According to the new regulations:
1. You are obliged to provide the physician with your address of residence during the temporary inability to work if it differs from the address provided to their informational profile or in your medical documentation. You’re also obliged to inform the payer of your social security contributions and ZUS (the social security authority) about a change of address during the inability to work period, no later than 3 days after its occurrence. If you fail to fulfill this obligation, ZUS will assume that a notice sent to the address provided in the medical certificate has been delivered.
2. The notification about the date of medical examination (carried out by certifying or consulting physician) or the results of supplementary examinations, in the event of a validity check of the temporary inability to work. These can be delivered by:
  – the post office,
  – a ZUS employee or another authorized person,
  – the employer.
The notice can be delivered in writing, through a phone call or electronic means (that is, your email or your profile on the ZUS website).
In what amount and way is the compensation being paid out for every day of L4 medical leave?
In case of an inability to work due to an illness, the payments are equal to 80% of the base sickness benefit.

If the inability to work was caused by a commute incident, an illness during the pregnancy or tuberculosis, the payments are equal to 100% of the base sickness benefit.

The indicated values are used when the internal labor law regulations don’t specify a higher sum.

The base sickness benefit is the average monthly pay for the period of 12 calendar months prior to the occurrence of inability to work as specified in art. 36, pt. 1 of the act on social security payments in the event of illness or motherhood. According to the law, this compensation is calculated based on a basis defined before the first absence. These base benefits are only updated in case of a gap of full three months between the sick leaves.
Can a physician issue an L4 retroactively?
Generally speaking, the physician should issue the L4 on the day of examination. The exception is situations when they are certain that you couldn’t have been able to work over the past three days. The sick leave can only be granted for up to three days prior to the examination. Issuing sick leaves retroactively for a longer period is only possible in case of mental disorders.

Compensation

When will I receive compensation for my work?
The compensation for your work will be paid out no later than by the end of the next month following the work being carried out and submission of the timesheet.
How is overtime calculated and when could I expect the payment for them?
Mandate agreement does not define a particular worktime and thus doesn’t cover the concept of overtime.
Am I entitled to bonuses?
Check the exact conditions stated in your agreement.
Will I receive a bonus for work during night hours?
Check the exact conditions stated in your agreement.
When will I receive a pay stub (RMUA)?
RMUA will be issued together with the annual PIT statement. It can also be issued earlier on your request and delivered by either traditional or electronic mail.
How to read the RMUA pay stub?
You can find full instructions in the “How to read RMUA” file.

Insurance

Can I submit a family member to be eligible for ZUS insurance? How can I do this?
To make a family member eligible for insurance, you must fill out an additional ZUS ZCNA application. You can download it here. Give the filled out form to your personal consultant.
How can I check whether I’m registered at ZUS?
You can do this personally in a ZUS office or online on the PUE Platform
Can I purchase group insurance through Gi Group?
Yes. We can provide you with a voluntary group insurance. If you want to learn more, ask your coordinator about it.

Other

Where should I send my request for a certification?
Send us the scan of a request for certification (e.g. employment certification, income statement, etc.) using the contact form or physical mail. Detailed information about the rules for issuing certificates and sample forms can be found in the Certificates and PIT section.
When can I expect the contract extension and for what period?
The means and period in which you will be proposed with contract extension will differ based on the kind of work being performed. The Consultant signing the agreement will be able to provide you with additional information.
When are the Consultants available?
If you want to know the exact hours of availability in your location, ask your dedicated Personal Consultant about it.
As an underage person, can I become employed under a contract of commission?
No. Gi Group won’t employ underaged people in any way, shape or form. To employ underage workers, one must fulfill a number of legal obligations, such as notifying the National Labor Inspectorate and creating a list of permitted tasks. Due to our inability to verify their fulfillment, we are not employing any underage workers.
What part of one’s earnings can be taken by a court enforcement officer?
A court enforcement officer can take:
- under recovery of maintenance claims for children – up to 3/5 of your earnings
- under recovery of other claims – up to half of your earnings; in such an event the current minimal wage (after deduction of social security and income tax payments) forms a sum cleared from any further deductions.
The claim recovery rules for temporary work agreements are the same as for other agreements under the labor law. Upon receiving a notice from a court enforcement officer, the employer is obligated to provide them with a part of your salary covered by the recovery proceedings.

Such a notice is sent to both employer and employee. If you fail to receive it, or it hasn’t been delivered for any other reason, it won’t stop the recovery proceedings – the employer will be obliged to hand over the money regardless of your agreement to it.

If for some reason you didn’t receive such a notice and don’t know why the money was taken from you, contact our consultant who will check the address information of the court enforcement officer and your case number. This will allow you to contact the enforcement officer yourself.

Files for download

Files for download
- Request to change bank account (docx)
  download
- Request to amend your information (docx)
  download
- ZUS ZCNA – Submission of family members’ data for the purposes of health insurance (pdf)
  download
- Z-15 – Request for an attendance allowance (pdf)
  download

Mandateagreement