Junior Sample Management Specialist at Warszawa

Role and Responsibilities

·      Mobile samples registration and labelling- work with internal system, verification of the data included in the import invoice received with the device, clarification of any inconsistencies with the sender (communication in a foreign language) and the accounting department, labeling the equipment with an internal indexation sticker, devices issuance to the final user.

·      Storage management- maintaining order in the storage (dedicated office space where mobile equipment is stored), issuing devices (mobile phones, tablets etc.) from the storage and keeping of the sample rotation on the proper level - sample return to the storage, making appropriate changes in the company's internal management system. Accuracy and meticulousness are required, as well as a good memory, to keep an eye on the entrusted equipment.

·      Conducting the physical inventory process (mobile samples scanning using a handy scanners to the inventory application, data verification in the system), as well as internal audits in particular teams/ small storages- verification of the actual state of affairs with the data in the system.

·      Being involved in the scrap process- preparation of an excel database and photographic documentation of the devices dedicated for destruction process made by an external company, supervision over the correctness of the scrapping process at the vendors’ premises.

·      Informing employees about the applicable processes related to the management of samples in the company, as well as ensuring that they are respected – communication with employees also in English.

·      Work in the internal sample management system and with excel databases, as well as work with various Samsung’s applications.

·       The work is related to the management of devices such as mobile phones, tablets, smart watches, TVs, etc. – it requires physical effort in terms of taking the TV out of the box in order to wrap it, or moving the TV from one storage to another, as well as involves physical effort during the inventory.

·      The scrap process requires accuracy and meticulousness from the candidate. The activities are tedious, but you should be focused and patiently verify the data in the internal system with the actual state to avoid mistakes.

·      The position requires presence in the office (5 days per week; remote work occasional only)

Skills and Qualifications

·      Completed higher education or still during study

·      Good knowledge of Microsoft Office (Excel -> pivots, formulas (‘duplicates’, ‘if’ etc.), Word, Power Point)

·      Good knowledge of English speaking and writing-> at least B2 level

·      A hard-working person who can both work in a group and be independent and creative

·      A fast learner, who likes to explore new areas and is not afraid of challenges

·      The position requires constant work with people, so the ideal candidate must be communicative and must have an inner need to provide services of the highest possible standard (accuracy and regularity in everyday work)

·      The candidate should be accurate and meticulous, as well as creative in searching for new solutions/work automation

·      An independent person who can find a balance between repetitive, simple activities at every day work and new tasks that require effort and greater focus or finding the right solution to a given situation

·      An ideal candidate is a communicative person who likes both teamwork and can deliver the assigned tasks on their own

Nice to have

·      Certificate of English language proficiency

We offer

Team:

·      Hiring via external company

·      Friendly working atmosphere

·      Monthly integration budget

Equipment

·      PC workstation/Laptop + 2 external monitors

·      Business mobile phone

Location

·      Office in Warsaw Spire near the metro station (Rondo Daszynskiego)

Benefits

·      Private medical care (dentist included)

·      Multisport card

·      Life insuran